Setting up clear terms, conditions, and consent forms isn’t just about paperwork—it’s about building trust, protecting your business, and ensuring smooth operations. From new client forms to matted pet consent forms, having these documents on hand helps you communicate policies, safeguard against misunderstandings, and keep everything running like a well-oiled grooming clipper.

Examples of Must-Have Forms for Your Grooming Salon

1. New Client Form
This form is your introduction to new clients and a crucial way to gather all necessary information on their pet’s health, grooming needs, behavioral traits, and any specific requests they may have. It also helps set the stage for an ongoing relationship by outlining basic policies from the get-go.

2. Double Coat Shave Consent
For those tricky double-coated breeds, it’s vital to get written consent when owners request a shave. Explain the potential consequences on the coat, including possible changes to texture, growth patterns, and thermal regulation. This form allows you to communicate the realities of a double coat shave and ensures that the client is fully informed before making the decision.

3. Grooming Salon Terms and Conditions
Having a solid set of terms and conditions is a cornerstone of professional operations. These should cover cancellation policies, payment terms, late pickup fees, and pet health and behavior expectations. You’ll find two example templates here to inspire you—each one can be tailored to reflect your unique salon environment and policies. The more transparent you can be about how your salon operates, the smoother things will be for both you and your clients.

4. Matted Pet and Vet Form
Dealing with a severely matted pet? The matted pet and vet consent form is an essential resource that outlines the risks involved, such as clipper burns, hematomas, and skin irritation. It also acknowledges that underlying health issues may not be visible until after the matting is removed. By having clients sign off, you’re protecting your team and ensuring pet owners understand the potential challenges and outcomes of a matted groom.

See examples of:

• New Client Form

• Double Coat Shave Consent

• Grooming Salon Terms and Conditions (Example 1), (Example 2)

• Matted Pet and Vet Form

Use these to make your own!

Create Your Own Forms: Why It’s Worth the Effort

Adapting these forms for your salon doesn’t just protect your business; it also elevates your professional image. Well-crafted forms signal to clients that you’re committed to transparency and professionalism. Consider adding these forms to your digital intake process or have them on hand in the salon for easy access. You’re setting yourself up for success by reducing potential disputes and ensuring that clients are informed every step of the way.

With a solid suite of forms, you can provide clarity, promote safety, and foster positive client relationships. Feel free to customize these examples and make them your own—each form is an opportunity to showcase the care, consideration, and professionalism that sets your salon apart.

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